EDI 856 - ASN 

The EDI 856 Advanced Shipping Notice (ASN) provides detailed information about an upcoming delivery. Learn about EDI 856's by reading the guide below.

If you need to send or receive EDI 856's, request a demonstration of Cleo's EDI Solution.

EDI 856: Advance Ship Notice (ASN)

What is an EDI 856: Advanced Ship Notice?

The EDI 856 transaction is often referred to as the EDI Advanced Shipping Notice (EDI ASN)

It is used to electronically communicate the contents of a shipment to a trading partner and is most often used in the retail, manufacturing, and automotive industries

    How is an EDI 856: Advanced Ship Notice used?

    EDI 856 specification is sent in advance of a shipment arriving at the other trading partner’s facility in response to three transactions.:

    EDI 850

    EDI 830

    EDI 862

    After you receive an EDI 850, EDI 830, or EDI 862, an Advanced Shipping Notice is sent to communicate the shipment is en route to the destination.

    Once the ASN EDI document is received by your trading partner, an EDI 997 Functional Acknowledgement is generated and sent back to the buyer to indicate the successful delivery of the EDI 856.

     

    EDI 856 Format

    Common information in the EDI 856 transaction includes:

    • Contents of shipment

    • Order information

    • Description of products

    • Types of packaging used

    • Carrier information

    EDI 856

    Here is an EDI 856 Transaction within Cleo Integration Cloud

    Example EDI 856 transaction exchange:

    1. First, An EDI 850 Purchase Order (Order 3476) is sent from Autozone (your trading partner) and received by your business

    2. Second, your Cleo EDI Platform creates and sends an EDI 855 Purchase Order Acknowledgment to Autozone to recognize that the EDI 850 Purchase Order was received. 

    3. Third, Cleo's cloud-based EDI platform generates an EDI 856 and sends the document to Autozone, giving information on the contents of the shipment. 

    4. Fourth, Cleo Integration Cloud generates an automated EDI 810 invoice and sends the invoice to Autozone as a receipt for goods purchased. 

    EDI 856 Specification 

    This X12 Transaction Set contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

    The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

    Sources

    Accredited Standards Committee X12. ASC X12 Standard [Table Data]. Data Interchange Standards Association, Inc., Falls Church, VA. https://x12.org/index.php/products/transaction-sets

    Modern EDI Services with Cleo

    Choose the EDI Services package that best fits your business:

    1. Create and deploy your own integrations using Cleo's intuitive, self-service design platform.

    2. Utilize Cleo's EDI managed services team to design and build your integrations.

    3. Blend our EDI expertise and your business knowledge together in any manner that suits your use case.

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