EDI 856: Advance Ship Notice (ASN)
What is an EDI 856: Advanced Ship Notice?
The EDI 856 transaction is often referred to as the EDI Advanced Shipping Notice (EDI ASN)
It is used to electronically communicate the contents of a shipment to a trading partner and is most often used in the retail, manufacturing, and automotive industries
How is an EDI 856: Advanced Ship Notice used?
EDI 856 specification is sent in advance of a shipment arriving at the other trading partner’s facility in response to three transactions.:
After you receive an EDI 850, EDI 830, or EDI 862, an Advanced Shipping Notice is sent to communicate the shipment is en route to the destination.
Once the ASN EDI document is received by your trading partner, an EDI 997 Functional Acknowledgement is generated and sent back to the buyer to indicate the successful delivery of the EDI 856.
EDI 856 Format
Common information in the EDI 856 transaction includes:
Contents of shipment
Description of products
Types of packaging used
EDI 856 Specification
This X12 Transaction Set contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.
The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
Accredited Standards Committee X12. ASC X12 Standard [Table Data]. Data Interchange Standards Association, Inc., Falls Church, VA. https://x12.org/index.php/products/transaction-sets
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