EDI 816: Organizational Relationship

What is an EDI 816?
The EDI 816 Organizational Relationship transmits location information in two formats. One format of the 816 is for providing location addresses. The second format is to communicate information about the organizational relationships between locations, such as stores services by specific Distribution Centers, warehouses, etc.

How to use an EDI 816?
An EDI 816 Organizational Relationship is transmitted by the trading partner to the supplier to eliminate the need to send separate address information for purchase orders or other documents. After the 816 Organizational Relationships is received, a 997 Functional Acknowledgment is sent back from the transportation provider indicating that the Organizational Relationships was successfully received.

Many of the most commonly used EDI transactions, such as EDI 850 Purchase Orders and EDI 810 Invoices, typically do not include detailed location information.The EDI 816 transaction provides trading partners with the sender’s location addresses and their corresponding codes.

A parent organization with various locations may include any of the following within the EDI 816:

• Manufacturers with multiple locations for production, assembly, distribution, etc.
• Multi-hospital and medical facility healthcare systems
• A chain of retail stores and regional distribution centers
• Associations with regional membership locations

EDI 816 Specification 
This X12 Transaction Set contains the format and establishes the data contents of the Organizational Relationships Transaction Set (816) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to transmit pertinent information about a parent organization, its members and the relationship of a member to another member, and/or to the parent organization. A parent organization could be an association, a multi-hospital system, a chain of retail stores, a holding company, etc. This transaction set can be used to convey the identity and relationship of members to a parent organization; identify eligibility to purchase under the terms and conditions negotiated by a parent organization on behalf of its members; and to update application databases.

Sources
Accredited Standards Committee X12. ASC X12 Standard [Table Data]. Data Interchange Standards Association, Inc., Falls Church, VA. https://x12.org/index.php/products/transaction-sets