EDI 880 - Grocery Products Invoice

Read the guide below to learn about the EDI 880.

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EDI 880 - Grocery Products Invoice

What is an EDI 880?
A grocery supplier uses an EDI 880, also known as a Grocery Products Invoice, to bill a customer, such as a grocery store, for goods or services. The invoice may include the total amount due, an itemized list of goods and/or services with agreed-upon pricing, and payment terms.


EDI 880 documents use the x12 format established by the American National Standards Institute (ANSI), a non-profit organization that oversees EDI formats in the United States. 


How to use an EDI 894?
Upon receiving an EDI 875 Grocery Products Purchase Order, proceed to pick, pack, and ship the order. After delivering the shipment, send an EDI 880 to request payment from the buyer.


The buyer will acknowledge the receipt of EDI 880 by sending an EDI 997 Functional Acknowledgment. They may also review the invoice for any issues or discrepancies.


Finally, the buyer will transfer the EDI 880 document to their ERP or financial system to schedule payment. Keep in mind that in certain situations, a supplier might choose to send an EDI 857 Shipment and Billing Notice instead of an EDI 856 Advance Shipping Notice and EDI 880 Grocery Products Invoice. Check your trading partner requirements to determine the appropriate EDI transaction sets to use.

EDI 830 transaction example source format

Essential components of EDI 880:

  • Identifying information for both suppliers and buyers, including shipping and billing addresses. 
  • Remit-To Details: Product quantities, descriptions, and prices. 
  • Total amount due, including extra charges, reductions, or other changes. 
  • Payment terms and applicable tax amounts. 

The Advantages of EDI 880:

Grocery suppliers can optimize their billing process by leveraging the EDI 880 document, for accurate billing, leverage the efficiency of data transfer automation.

  • Automated Data Transfer:

    The EDI 880 automates the transfer of billing information from your business system directly to the buyer. This minimizes the potential for discrepancies and saves valuable time otherwise spent on manual data input.

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  • Enhanced Payment Velocity:

    The streamlined process facilitated by EDI 880 can contribute to faster payment processing. Enjoy quicker payment velocity as a result of efficient electronic data interchange.

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  • Reduced Possibility of Discrepancies:

    With accurate data transfer and integration, EDI 880 helps reduce the likelihood of invoice discrepancies. Ensure that all information on the invoice is precise, enhancing the reliability of your billing process.

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  • Secure Encryption:

    EDI 880 transactions benefit from secure encryption, offering a higher level of protection for payment information. Compared to email, fax, or paper formats, electronic data interchange ensures the confidentiality and integrity of your financial data.

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Common issues relating to EDI 880

EDI transaction automation

Automate EDI 880 Grocery Products Invoice with Cleo

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Keep a list of all X12 EDI transaction sets at hand.

Access a free EDI Transaction Set Guide

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