What is an EDI 860?

The EDI 860 may be sent to request a change to the price, quantity, or delivery date of an item on the purchase order, or to request the addition or deletion of an item. EDI 860 Purchase Order Change Request is used by buyers to request a change to an EDI 850 Purchase Order that they had already submitted. It is an important tool for managing the supply chain and ensuring that orders are processed accurately and efficiently.

The EDI 860 mapping document can also be utilized by buyers in order to confirm their acceptance of changes to purchase orders that are made by the sellers.

These EDI 860 documents adhere to the x12 format specified by the American National Standards Institute (ANSI), a non-profit organization regulating EDI formats in the U.S.

How to use an EDI 860?

The EDI 860 transaction set is sent by a buyer, like a retailer, to request a change to a previously transmitted EDI 850 Purchase Order, and it is typically sent to the seller or supplier.

An EDI 860 - Purchase Order Change is used by the buyer into ways:

• To request a change to an existing purchase order 
• To confirm acceptance of a purchase order change sent by the seller

After the successful reception of an EDI 860: Purchase Order Change, a 997 Functional Acknowledgment is sent back from the buyer to indicate the successful delivery of the EDI 860 document.
 

Components of an EDI 860

EDI 860 documents must match the information on the EDI 850 Purchase Order and indicate the changes required as well as the reasons for the changes.
 

The following information can be found on the EDI 860 document:

• Purchase Order Number
• Buyer and seller ID and details.
• Quantity and description of product(s)
• Changes in quantity and/or product type
• Price changes
• Product additions or deletions
• Order rescheduling/desired delivery date changes
• Indicated reasons for changes

In complying with trading partners' EDI requirements, Cleo facilitates a quick and easy transition to meet those standards.

Contact EDI experts at Cleo to learn more.